Emergency contact information for an employee, as well as permissible and standard hours, reminders, and custom fields are recorded on the Detail tab.
Contact
Name:
The name of the employee's contact person to be notified in case of emergencies. The field size should not exceed 50 characters.
Relation:
The relationship of the contact person, for example, spouse, father, mother, daughter, son, friend, etc. The field size should not exceed 22 characters.
Phone:
The contact's phone number.
Permissible Hours/Year
Vacation/Holiday/Sick:
The employee's permissible hours for Vacation, Holiday and Sick time per year. You can enter whole numbers or decimal values for the permissible hours. These numbers can be compared to the actual sick, vacation, and holiday time logged for the employee.
Custom Hours 1/2:
Custom fields for other hours you want to track. These labels can be changed in Custom Labels screen.
Standard Hours
Per Day/Week:
Number of standard hours an employee is supposed to work per day and per week. You can enter decimal values as well. The field size should not exceed 8 characters. If the logged hours per week exceed the standard hours, Web Suite informs you that a portion of the logged time might qualify as compensation time. We recommend that you split the time entry accordingly. If you do not mark it as compensation time, it can be marked as overtime.
Automatic Overtime:
If this option is selected, Web Suite automatically selects the employee's standard hours and marks the extra hours as overtime in the Time Entry screen. For example, if your Standard Hours per day = 8 and per week = 40, then Web Suite will flag the time entry as OT if that time entry goes over 8 hours for that day or 40 hours for that week. These actions apply only to the billing of a client and not payroll.
If standard hours are not defined for an employee, Web Suite does not perform the above actions.
If you make a time entry and then another time entry which is beyond the standard hours, the latter entry will be flagged as overtime (OT) if the Automatic Overtime option is selected. Similarly, if you make a single time entry which is beyond the standard hours, it will be flagged as OT. However, if you change this (or earlier) time entry, the OT entry will not be recalculated by Web Suite. You will have to verify this time entry yourself and make the desired modifications. For example, if your standard hours per day are set as 8 hours and you make a time entry of 10 hours, Web Suite will split it into 8 hour regular time and 2 hour overtime. Then, if you change the first 8 hours to 6 hours, Web Suite will not recalculate the OT (2 hours) and set the flag to false. It has to be done by you manually.
Comp Time Details
Frequency:
You choose the frequency of how to calculate the Compensation Time. You can choose from daily/weekly/biweekly/semimonthly/monthly and yearly.
Hours:
The number of hours to be used as comp time for the defined Comp Time frequency. If the logged hours per day/per week exceed the standard hours, Web Suite informs you that a portion of the logged time might qualify as compensation time. If you do not mark it as compensation time, it can be marked as overtime time. To record use of compensation time, enter non-billable time against the GEN: COMP activity for the company's Overhead project. For example, if a user specifies CT Hours =8, then Web Suite will flag the time entry as CT if that time entry goes over 8 hours for that day.
Auto Approve
Here you can specify to automatically approve time and expense entries for the selected employee. The settings here take precedence over Client, Project and Global Settings.
Auto Approve Time:
Automatically approves time entries for the employee.
Auto Approve Expense:
Automatically approves expense entries for the employee.
Custom Fields
Custom 3/4/5:
Custom fields holding up to 50 character each. These custom textboxes enable you to record additional information about the employee.