The following information describes the fields available on the Activity screen.
Code: (required)
Activity IDs consist of two parts: a main code and a sub code. The two fields are combined with a colon in between to create the Activity ID. The resulting Activity ID must be unique and the field size is 31 characters. When planning your activity ID structure, keep in mind the ease of recall, what the ID should communicate, and other factors. For example, GEN: MKT refers to general marketing and sales activities.
The field size for the main code is 15 characters. The main activity code can specify a department. If you are an Architect, you might employ both architects and draftsmen. If both the architects and draftsmen work with AutoCAD, create an activity code for each: ARCH: CAD and DRAFT: CAD. Where ARCH and DRAFT are the main codes and CAD is the sub code. The main code can also specify a generalized task.
Sub:
Activity IDs consist of two parts: a main code and a sub code. The sub code field size is 15 characters. The two fields are combined with a colon in-between to create the Activity ID. The resulting Activity ID must be unique and the field size is 31 characters. E.g., if you are a Computer Consultant, you might install both NT and Novell servers. Create activity codes for each: SERV: NT and SERV: NV, where SERV is the main code and NT and NV are the sub codes.
Description: (required)
You can define the activity in detail by providing a suitable text description for it. The field size cannot exceed 50 characters. The Activity Description is brought forward in the time entry when time entries are made and can be recorded with the time entry as is or can be modified for the time entry when entered. The description on the time entry is then displayed on invoices and reports reflecting the meaning of activity code.
Default Group:
Activity codes can be assigned to multiple groups. Specify the codes default group in this field.
Income Account:
With each Activity Code an Income Account can be associated which is specified in this field and can be selected from the drop-down. Income Accounts are created in the Chart of Accounts screen.
Expense Account:
With each Activity Code an Expense Account can be associated which is specified in this field and can be selected from the drop-down. Expense Accounts are created in the Chart of Accounts screen.
Cost Rate:
The default cost rate for the activity. If you determine a time entry's cost rate based on the activity performed, enter the Cost Rate here. Activity rates are overridden by the rates in a Service Fee Schedule when computing an activity's cost and the billing amount to charge the client.
Bill Rate:
The default bill rate for the activity. If you determine a time entry's bill rate based on the activity performed, enter the Bill Rate here. Activity rates are overridden by the rates in a Service Fee Schedule when computing an activity's cost and the billing amount to charge the client.
Overtime Bill Rate:
The overtime bill rate for the activity. This is the rate that is used when a time entry is marked as overtime work. When the Rates from Activity table rule is selected in the Project screen, the rates used for overtime activity are taken from this field.
Minimum Hours:
Minimum hours for an activity to be performed. This value will automatically be brought forward as the billable hours in the time entry screens. This feature is useful if you bill day rates. For example, if you bill $600 per day for certain activity and the bill rate is $100, you will want the activity's minimum hours to be 6.
Class:
Classes are transaction entities that allow you to track items, view statements and reports for that entity. You can select a class here for an activity item, to be used for time entry. You can assign a class created in BillQuick or transferred from QuickBooks (to BillQuick desktop).
Custom 1/ 2/3/4/5/6:
Custom fields holding up to 50 characters each describing service uniquely. These custom textboxes enable you to record additional information regarding the service. The caption of Custom 1/2/3/4/5/6 labels can be changed in Custom Labels.
appears near Custom fields 1/2/3/4/5/6 if you have chosen Date data type for them. Click this icon to display the drop-down calendar where you can select the desired date.
Tax 1/2/3:
Up to three taxes can be assigned per activity in addition to Main Service Tax applied to invoiced time tasks. These taxes are assigned to each time entry when recorded. They are summed and used to compute the bill amount of the time entry. For example, if Activity GEN: TECH has a Tax 1 value of 5% and a Tax 2 value of 10%, when a time entry is made for GEN: TECH, 15% will be added to (Hours x Bill Rate). The Tax 1, Tax 2 and Tax 3 labels can be modified in Custom Labels screen.
If taxes are charged one on top of another or if only one tax is charged to the entire service amount, you should use the Main Service Tax of the Project screen. If the tax authority in your area imposes taxes only on invoiced project labor, set the Main Service Tax (MST) in the Project screen. If all projects for a client are taxed, set the MST in the Client screen. If the tax authority charges one tax on top of another, use both the tax fields here for activity items as well as the client or project MST field.
Billable:
The Billable check box identifies the activity as either billable or non-billable. Select this check box for all activities that are considered billable to the client regardless of whether you bill fixed contract amounts or on an hourly basis. Overhead activities should be non-billable. Non-billable items are displayed in red. When an activity is selected in the time entry screen, its billable status is brought with it but can be modified as well.
Inactive:
Select the check box for the activity codes that you don't want to appear in the Activity drop-down lists throughout Web Suite.
Memo:
With each activity code, an unlimited length memo can be recorded. Click Time or Date Stamp 
to add current system date and time to your memo.
Help:
Opens the Web Suite Help in the Activity section.
Print:
Opens the Reports Viewer, where you can View, Print or Export the Report.
Attachments:
Click to attach a file with the activity code.
Save:
Saves information as entered on the Activity screen.
New:
Enables you to enter a new activity record into Web Suite. It displays the data entry fields above. Click the Code or Sub field where you must type the Activity ID. You can then use <TAB> key through the remainder of the screen to enter additional information.
Return:
Closes the Web Suite Activity screen and takes you to the Activity List screen. It is important that you close the screen using the Return button and then log out. Do not close your browser directly as that leaves your connection open on the server for up to 20 minutes and can impact the server performance.